Our Village

The Village attorney Ramona Kantack Alcantara started the meeting addressing a need to amend Declaration of Covenants in order to save possibly large sums in attorney fees for collecting assessment arrears. New 2012 Texas laws will now make it harder for Associations not governed by Section 82 of the Condominium Act to collect late assessments.Our Village is currently is using section 81 and 82 that leaves gray areas in which an attorney can argue, thus costing Village owners due to prolonging the litigation process.There will be a concerted effort by our Board to make this change. The Board might also include improve clarification about our Limited Common Elements.

There was no Manager’s Report.


Owner’s Speaking.
Lot? Owner brought up for a second time his problem with a neighbor’s dog.

Treasurer’s Report.
Treasurer Steffensen reported that as of August the Village had $20,248 less in revenues while expenses increased by $270,576. The Profit Loss posted for August showed the Grill being a $43,853 loser, the Golf Course a $55,525 loser, the Rental Office a $9574 loser, and the Laundry a $322 loser. Our Newsletter has made $3672 so far.
Treasurer Steffensen touched on the condo fee arrears with saying the Village has 117 owners over 16 days late totaling $67,633, 8 over 30 days totaling $3057, 1 over 60 days totaling $765, and 16 owners are over 90 late being handled by the attorney totaling $32,067.

Committees
D-E (Director White) announced the Village sponsored events have been published. Upcoming is a morning Trash and Treasure and Catholic Daughters of America Casino night this Saturday.
Golf Committee (Director Sandberg) announced their first meeting will be on November 3rd.
Pool Committee (Treasurer Steffensen) said the gazebo is being redone. Four of the straight back lounges are being sold at the Trash-Treasure sale and will be replaced with adjustable back lounges.
Policy Committee (Director Deitrick) said sometime in November his committee will make some suggestion to the Board on a format to address ten to twelve years’ worth of policies.
Bridge Board report (VP McBride) announced that it has been five years since a Board has checked and updated the Swing Bridge assessments. It was found that Sun Harbor should be charged twice as much as what is currently being collected.
There was a reference that Port Isabel has a legal issue with our Bridge that needs addressing.

Unfinished Business.
Berry Pools (Director Sandberg).There was to be a meeting with Berry Pools last Thursday towards cancellation of service and the results of that meeting will be brought up at the next Coffee.
Infrastructure (Treasurer Steffensen) said they still only have one pavement bid and then went through the bids in replacing the big windows in the Activity Center’s east lobby (poolside). Lowest bid to replace all was $37,413. Bid to remodel and enclose the upper windows was $3,900 and install the six lower windows ranged from $12,000 to $21,000.
Dredging issue has been slowed due over finalizing a dredging spoil disposal site. Director Gagan brought up that there are many owner boat docks in need of major repair and asked if the Board can do anything about it.

New Business.
Website (Treasurer Steffensen) spoke of the updates to the Village website. One feature is that you can now go online to fill out the form to check in your guest. A classified section will also be introduced.
Trailer Locks (Director Deitrick) a motion was passed to buy up to $300 worth of additional trailer locks to put on a violator’s trailer.
Committees (Director Sandberg) it was brought up that there are a growing number of owners wanting to be involved with committees but find that there are no positions available. VP McBride suggested that we enforce a previous Board's open committee policy passed several years back.This would provide owners wanting to help to expess their ideas to the committee.
Fine-citation Adjustments (Director White) after a lengthy discussion containing different ideas nothing was resolved.
Newsletter Survey (Treasurer Steffensen) said after three months this survey produced 104 responses on newsletter delivery. It showed that 78 wanted it mailed to them and 26 wanted it email to them. It was mentioned that owners can read the Newsletter on the first of the month from our Village website. It was also expressed having only 104 responses from 1024 owners show that most Villagers don’t care to read the newsletter, making it possibly a waste of money mailing it to all.
Activity Center (Deitrick) suggested that the Activity Center do more in promoting tourism saying there are agencies wanting to promote their tours to owners in our Park.

Executive Meeting.

Adjournment