Our Village

Absent from the meeting were President Chapa and VP Pelletier. From the “suggestion box”, lot 155 had a problem with security over the supposed thievery put upon three properties that our GM corrected via the sheriff’s report to have been only a cushion and cooler being taken off a boat? Lot 56 wanted to see five by seven index cards made available to those using the bulletin board which promptly got an answer that the Park will not provide such. Lot 384 wanted security to enforce the rule of not parking your vehicle partly on the street.
On “Director’s speaking”, Director Ramirez touched on the never ending problem with children driving golf carts. Director Gunderson first spoke about the Dec. 7th Trash and Treasure noting that the proceeds will go towards common ground beautification that needs input from owners and later said there was a meet and greet party May 25th. Director McBride said the Hurricane Manual is done but needs Board approval. Director Vasquez wanted verification of meetings during the holiday months of Nov. and Dec. Director Steffensen wanted it recognized that security caught five vehicles trying to enter the Park with invalid passes. “Comments from the audience” started with lot 828 asking when will the Village website be finished and the best answer was next week. Lot 356 talked of problems with people posting signs. “The Workshop” being now an open forum started with a warning to owners not to say a word. Agenda items started with Director Ramirez wanting the children driving golf carts topic. Director Gunderson had three topics, approval of Trash and Treasure dates and time, discuss approval for a presentation of a computerized system for the Grill, and fund approval for a license renewal. Director McBride topics are replace stop signs down the main drag with speed bumps, add letter lot street speed bumps, and get approval for the revised hurricane manual. Director Guerra subjects are weekend security reports, security cameras, and issues with Rentals. Director Vasquez wants to discuss getting a price proposal on leasing security cameras. Director Steffensen agenda items are the Village website, more clarification on wrist ban price polices, change Welcome Center exemption policy for car passes and processing fees.
We had a new supervisor from Securitas who ended the Workshop with her presentation on security protocol.
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After the Pledge of Allegiance, President Chapa started roll call but was interrupted by Director Gunderson saying she didn’t accept this Agenda due to two missing agenda items she requested at the Workshop. President Chapa responded by saying these items were in the Executive Session. Director Gunderson argued neither item requested belongs in Executive Session and President Chapa pointed out that these items were put in Executive Session because the Board needs to discuss them. Director Gunderson promptly said yes they do, but as agenda items. She asked Director Vasquez to repeat what agendas she had requested at the last Workshop. We heard the first item she requested at the Workshop was the missing “open Workshops” and the last was the missing “filling of the Director vacancy” that Director Gunderson requested just before leaving early from the Workshop. Director Vasquez said he didn’t know if it was an Agenda item or to be in Executive Session. Director Gunderson said she believed the filling of any Director’s position should not fall as a personnel issue for Executive Session but would accept Director Vasquez’s explanation as to why her last agenda request was not placed but would not agree to any explanation as to why her first “open Workshop” agenda was moved into Executive Session.
President Chapa said the “Workshop” needs to go into Executive Session and Director Gunderson said no, that is not correct. Director Gunderson said if you yourself President Chapa moved it from the column that I placed it in and put it in the Executive Session, then you need to explain your power to do that, because I believe you don’t have that kind of power and in fact we held this discussion before Mr. Chapa. I am quite upset. You are the president and not the supreme ruler of this board and when a Board member asks for something to be on the Agenda it needs to be on the Agenda. You could have called me and discussed why you feel this item should have belonged in Executive Session. I feel you could not have changed my mind, but you chose not to do that so I do not accept this Agenda.
Director Gunderson made a motion to have both items be put on the Agenda. President Chapa tried to argue but was advised that a motion was on the table and Director McBride seconded it. 
President Chapa moved for discussion of the motion.
Director McBride started by saying that after Director Gunderson left the Workshop, the filling of Patti Anne’s (Director) position was discussed. We (the Board) even discussed where to put it on the agenda, so saying you didn’t know if it should be on there is not true. Everybody knew that Director Gunderson asked for that to be put on the Agenda. Everybody heard the term she used and we all heard this. There was some discussion and some modification of the way she asked (the filling of the Director’s position), but nobody said anything about taking it off (the Agenda).
Director Gunderson began her discussion saying this (placement of agenda items) is important to me, but even more important than taking this away from me, you are taking it away from all those who voted for me that I represent. You would be saying that they don’t count and I don’t believe I am wrong with saying that.
Directors Guerra said I looked at the agenda the other day and saw what was moved and to me it was just being moved into other areas, so I didn’t see anything really wrong with it. I still think when you walked out and said you wanted that placed on the Agenda, I don’t recall it was going to be placed on the Agenda. I thought it was going to be placed in Executive Session as we did in the other instance, so I don’t see a problem with that.
Director Vasquez requested since she conceded the second item that Director Gunderson revise her motion to only include the first agenda item (Open Workshop). She agreed and it was seconded. Director Pelletier jumped in with a comment that he had five candidates to fill the vacant Director’s spot and these need to be discussed in Executive Session. Once again Director Gunderson said this item shouldn’t be in Executive Session but conceded to it.
Director Vasquez restated Director Gunther’s revised motion and said discussions have been made, if the President so deserves that the discussion shall end, we will now vote. 
Director Pelletier weighed in saying he felt the Workshop should be open to the owners and Director Guerra agreed only with the stipulation that the general population’s voice not be heard while the Workshop is in session.
Director Steffensen added that the closed Workshops have been most productive but saw no problem with them being open to owners just so long as there are no interruptions and then mentioned when the Workshops first began, the Directors only listed their agenda items without discussion which led to many of them at the Regular Meeting being tabled for the next month’s meeting.
Director Ramirez was in favor of closed Workshops.
Director Vasquez said I have said this before, a Workshop is not a meeting, and it is a Workshop for the Board. Number two, even if we were to have this open, I want you to listen to this very carefully, if we were to have it open and at any time any of the audience says a word, the President has the right to say this meeting is now adjourned and move it upstairs. All he has to hear is an “ah” and that’s it. I want you to understand that because the Workshop is for the Board. If any of you have special training then you can come up to the President and say I want to train the Board on a certain activity. I see some of you nodding your heads but a Workshop is not a meeting. If you find somewhere that a Workshop is a meeting, bring it to my attention.
Director Gunderson’s motion  to have an Open Workshop as an agenda item passed. It will be brought up as new business later.
President Chapa passed his President position over to VP Pelletier in order to make a motion that the attorney who is coming in at 10:30 gives her orientation to the Board in an open session and from there the Board will move into Executive Session for additional matters. Motion was approved.
Roll Call had all Board members present.
The President’s remarks gave an update on Dick Lothe’s health, which we found out was good and that the Park invested $105 for 100 sympathy cards.
Manager’s Report had 89 work orders, a new treadmill on its way, and one of the two bicycles has been repaired. The rest was miscellaneous except the dredging update which we learn the application is out to the public, we are still waiting on the letter from Mr. Freeland, we are in the process obtaining a liability rider through our insurance company, and we will have a stick depth redo of the canals.
The Minutes were approved.
The Treasury Report seemed normal. Director Vasquez asked is it not a normal procedure that the insurance agent addresses the Board as to why things are changing. LIV’s insurance has increased $14,679 this year. I think the answer was yes. Your own bank may do an automatic bill pay using your lot number instead of an account number.
Committees
D and E (Gunderson) talked about the summer and winter events too numerous to list.
Pool (Steffensen) said pool bands will be available May 14 and with a motion that passed the renters and guest will now pay $5 for each band. There was also a liability concern with serving alcohol in the pool area and a motion was tabled to hire an outside pool monitor instead of paying for extra security.
Safety (McBride) said the hurricane manual will be updated having new contact names and he is waiting for the new website to be finish in order to have the correct internet procedures.
Not much ado with the Building, Financial, Golf committees or the Bridge Board.
The Village attorney gave her presentation covering four frequent topics of condominium governance issues. They were the misunderstanding of laws governing condominium associations, the importance of meetings and following rules for meetings, rolls/powers of members vs. board vs. members of the board, and legal issues and attorney client privilege.
Recess to the Executive meeting.
I didn’t stay but found out later that a motion was passed to now have open Workshops and no one will fill the vacant director’s spot.
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