Our Village

May 25th Board Meeting
Director Guerra absent

Owners Speaking-None

President’s Remarks- Montalvo-He thanked owner Bob Davidson for his hard work with providing each Director a CD that has the Board Minutes from 1996-2010. VP McBride also thanked all those involved with the donations and installation of the stairway chair lift now located in the Activity Center.
Manager’s Report-Horner/Zamora-77 work orders, no building permits, will replace the TV in the Activity room, and condo fee arrears were down to $28,951. Dir. Gagan asked GM Horner if he could get the cost on a shredder for mulching the cut debris.

Approval of Minutes- after corrections the motion was approved

Treasurer’s Report-Steffensen-It was noted that Aramark’s bill of over $200,000 was not posted yet. No P&L was available due to a computer problem. Treasurer Steffensen’s motion was approved to transfer the money from the 2011 Major Improvement Fund to pay the first installment of the Rec. Hall $19,000 roof project.

Committee Report D&E-White- Karaoke Sat. May 28th, Pool Olympics June 18th, cook-off July 9th.
Committee Report Golf-Sandberg-N/A
Committee Report Pool-Steffensen-An additional “life ring” was order. Dir. Gagan said that the pool/spa thermometers were far from being accurate
Committee Report Safety-McBride-Thanks was given to those who volunteered their time and much needed hurricane advice.

Unfinished Business-News Letter-Steffensen- motion was approved that for 90 days owners will receive their newsletters via email. Owner must notify the office to opt on being mailed one.
Unfinished Business-Mail Package Box-McBride-after some discussions along with a few owner opinions, the Board decided not to provide this service.
Unfinished Business-Committees-Montalvo-President Montalvo relinquished his position to VP McBride in order to make a motion. With saying the Village Website lacked in so many areas, Pres. Montalvo made the motion to hire a Website contractor. He then rescinded it after finding out the Village may have a volunteer. This subject will be brought up at the next meeting, giving time to find out what this volunteer can provide. Director Montalvo made it clear he was forming a Building Committee that will feature two contractors having different building perspectives. President McBride gave the President’s position back.
Unfinished Business-Security-Guerra- Secretary White thought that Dir. Guerra concerns were with pool area Security and that he wanted a better performance from Security. Pres. Montalvo added to this that Security should drive slower while on patrol.

New Business-Infrastructure Update-Steffensen-she wanted Manager Zamora to provide an update on the costs of the Rec. Hall parking lot overlay and the new solar street lights. She said all infrastructure costs need to be kept updated for the MIF.
New Business-Rental Office-Steffensen-Her report showed that if the Rental Office were to close the fixed expenses remaining would cost $44,000 a year. Since the fixed expense number is higher than what the Rental Office is losing, her recommendation was to continue the Rental Office and have management do a better job. Dir. Sandberg made the comment that she and others have stopped using the Rental Office due to a bad experiences, hers being three years ago, so there is a need to restore a trust. There were some ideas thrown around at improving the Rental Office, but in the end Treasurer Steffensen said the Rental Office currently has 58 rentals and will stay in operation.
New Business-Questionnaire-McBride-VP McBride said a questionnaire gives our Board a good read on what is right or wrong within our Park and would like it used. Owners/renters will see it in the near future.
New Business-Outdoor Pool Shade-McBride-VP McBride made the motion to construct a shaded area at the pool. Dir. Sandberg said the Board first needs to know the cost before a vote. Owner of lot 171 recommended that the Board redo the new fence around our current shaded area to redirect incoming pool traffic and with that nothing else would need to be done. SC 120 asked if this construction needs to be owner ratified and VP McBride said he would look into it. After some discussion the motion appears tabled.
New Business-Expansion of the Exercise Room-Deitrick-there was two ideas to expand the exercise room. Use space from the indoor pool bathrooms or use the clogging room. Motion was passed to have management provide solutions on the expansion of the exercise room using these two ideas. It will be addressed at the next meeting.
New Business-Accountability of gas usage-Deitrick- Director Deitrick wanted better accounting for Village gas usage. GM Horner expressed the changes he's done so far after it was originally brought up at the Coffee. Pres. Montalvo also wanted a spread sheet showing monthly usage.

Other-Trash-McBride-praised our new trash pickup company and it was agreed upon that the trash bin lids will be raised in the morning and lowered in the late afternoon by maintenance. Ash cans will now be provided to owners/renters in the trash bin area.
Other-Volley Ball Court-McBride-GM Horner said it is now ready.
Other-Hurricane Preparation-McBride-GM Horner said a list of lots and notifications will be provided to the Board and will be kept updated at who is in violation of the Village rules.

Executive Meeting to review updates on legal issues and a one personnel item.

Adjournment
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