Our Village

December 15, 2010 Regular Meeting

Pledge of Allegiance

Roll Call
Absent were President Halbach and Director Montalvo

Owners Speaking
None

Presidents Remarks
None

Managers Report-Rick Horner
For the month he had 34 work orders, 13 uncompleted, 5 building permits, and a great improvement for condo fee arrears that only totaled $15,170. Dir. White inquired about any contact with the owner of the two year vacant lot 761. The GM said there was only one address to contact and have received nothing back.

Comments from the Board
Dir. White said from owner donations each employee receive $110 each for Christmas and thanked everyone. She awarded a special “get off the rope” Christmas gift to Armando.

Approval of Minutes
Treasurer’s Report & Financials-Treas. Steffensen
There was nothing out of the ordinary with the Financials. No P&L info.

Committee Reports
D&E- WhiteThere were 195+ people who attended the Leslie party and now have some new tables for the Rec. Hall activities. Join the New Year’s Eve Party for only $35.
Golf- PelletierThe raffle winner for the golf cart will be drawn on Jan. 10th. Golf cart paths are near completion.
Pool –Steffensen Maintenance is starting to put the pool statues in and the 16 chairs are here for the gazebo.


Unfinished Business
Major Improvement Fund Budget- Steffensen
Treas. Steffensen said the budget is broken down in pieces
“First Piece” after shaving off $173,000 from the original $369,000 Major Improvements amount, there’s still a $76,000 deficit the Board is working to fine money for.
“Second piece” is to have the Board pass a motion to establish a reserve fund out of the current condo fees for future infrastructure needs that would include roads, sewer, water, canals, and common buildings. Treas. Steffensen made that motion, passing unanimously.
“The third piece” is how to pay for the current $682,841 infrastructure needs for the Park that encompasses the Rec. Hall roof, Welcome Center /Rec. Hall parking lots, road patching, if approved by owners limited dredging, Activity Center windows, solar panels for the pool, and street lights.
The Board said the choices were a monthly addition to condo fees or a special onetime assessment. Discussions of getting firm bids for everything to present at the Annual Meeting started talk on doing the $15,000 topography survey.
Dir. Bergsma gave his dredging rendition and out of the blue mentioned he was President of a very large association in Iowa when they borrowed eight million dollars for their dredging project and then passed an automatic 5% condo fee increase each year so owners knew what they were going to pay each year. He expressed it be a good idea to do that here. Dir. Gagan said he thought a $10 increase in condo fees was the way to go in lieu of the onetime assessment. Loans for the Village were lightly discussed.
VP Pelletier suggested presenting the $25,000 dredging survey as part of the total package for the owners to approve. The Board then approved a motion to create just the concept to have a package with a onetime assessment.
After being coax by VP Pelletier, Dir. Bergsma made his motion to do his topography survey and Dir. Gagan said he would like to second that but only if it could begin somewhere in January.
While that was being discussed the owner from lot 288 was recognized and made a request to the Board that while making this motion with cost figures that they insert what she understood the additional per-diem extras and travel costs. She thought that these items were over and beyond the $25,000 total costs being currently expressed for this survey and felt they should be included.
The Board appeared somewhat perplexed to this small can of worms opening but VP Pelletier got everyone back on track with saying we know we need to dredge and began to once again push for the approval of the survey motion. The Day the Earth Stood Still happened when Dir. Guerra specifically asked Dir. Bergsma if the two part $15,000 and $10,000 survey costs totaling $25,000 was the bottom line and Dir. Bergsma replied that the total package I gave you was from $50,000 to $60,000 dollars. This perplexity expression returned on what seemed to be every Board member’s face as one after the other said they didn’t recalled such a figure.
The Board quickly tabled this motion for additional updated information on the survey costs, but Dir. Bergsma argued his motion for the survey had already been seconded by Dir. Gagan, who in turn asked where did this fifty- sixty thousand dollars come from? Dir. Bergsma claimed these figures were in the folders handed out to the Directors and then professed that only fifty thousand for this kind of work is not that unreasonable. Motion passed that Dir. Bergsma is to provide the Board with an updated proposal for this survey.

Responsibility of Directors-Bergsma
Dir. Bergsma had nothing to say.

New Business
TGLO Oil Spill Stickers-Gagan
Motion approved to display four stickers so owners have somewhere to report when seeing oil or anything similar spoiling the canals.

Election Committee-Gagan
Motion passed to have Election Committee Representatives Liz Deitrick, Linda Fasching, Sue Smith, Shirley Wilson, and Marianne Kobie.

Other
Building Committee members are Armando Zamora, VP Pelletier, Bob Davidson, Ken Waller, and Jim Thorpe.

Dir. Martin presented an American flag to our Village that once flew over the Capital. This flag had originally been given to honor Henry Hackman’s service during WWII.

Adjournment