A PLACE TO BE
Thursday, September 16, 2010
Coffee with the Directors
Pledge of Allegiance
Comment Box
Lot 463 was upset over the newly passed $50 fee to use the Owners Lounge. VP Pelletier said this was passed due to the volume and constant non cleanup of the lounge during the summer and will put it on the next week’s board meeting agenda.
Lot (no number given) wrote that the large windows by the ping pong table in the Activity Center leak bad. Armando said it’s the frame and hopes that it can be put in next year’s budget.
Comments from the Board
Dir. White said she has updated the activity schedule for D&E.
Dir. Martin asked about this activity going on south of our island. VP Pelletier said the Port Authority are building a road to their newly donated 35 acres from Mr. Freeland that will be made into wetlands.
Pres. Halbach gave the latest rundown of responses from the Board dredging mailer. He said out of 431 lots, 182 own a boat and 244 don’t. He said that “no” dredging so far has the majority over the other two categories individually but not combined. Limited dredging and total dredging are these categories. The stick method is preferred over the Dredge Survey. There are 152 owners who want to see the money spent on infrastructure and 164 on paving. Out of 431 owners, only 33 had problems and 30 of those problems were with their boat lift areas which would not be dredged. This means only three boat owners so far have said they had problems navigating the canals and these three have boar with over 4 foot drafts. He said they were still waiting for more responses to arrive and this weekend he will provide a report.
Dir. Gagan described an incident where a 3 year old girl nearly drowned in the outdoor pool. He wanted to see if the Board would entertain a new rule where if you are under a certain height you will be required to wear a Coast Guard approved life jacket. He brought up his dissatisfaction with Security’s response time to this incident. Discussions took place and went on at length, ending with this will be on the agenda next week.
Comments from the Audience
Lot 145 had problems with maintenance cutting the grass too low and butchering the grass instead of trimming it correctly. He said the Village Grill, Golf Course, and Rental Office losses are due to mismanagement. He brought up that Port Mansfield bought their own dredger and we might consider doing the same.
Lot 744 said if the Board could give a breakdown of salaries and all other expenses, owners may better understand the true costs of the golf course.
VP Pelletier said the Rental Office is a required by our Declaration of Covenants. Lot S said the Rental Office made a profit during its first years, but owners have since been allowed to rent their property without going through the Rental Office. Dir. Gagan said he at times does not rent his propertys through the Rental Office because his yearly renter couldn’t afford it. Lot 145 said once again that it’s a management problem.
Lot 329 said that this heavy equipment crossing our swing bridge should have more oversight. He was disturbed when the tractor towing two pieces of equipment (see photo below the polls) got hung up. He was told to go to the Bridge Board Meeting on Monday.
Coffee ended
Comments from the Board
Dir. White said she has updated the activity schedule for D&E.
Dir. Martin asked about this activity going on south of our island. VP Pelletier said the Port Authority are building a road to their newly donated 35 acres from Mr. Freeland that will be made into wetlands.
Pres. Halbach gave the latest rundown of responses from the Board dredging mailer. He said out of 431 lots, 182 own a boat and 244 don’t. He said that “no” dredging so far has the majority over the other two categories individually but not combined. Limited dredging and total dredging are these categories. The stick method is preferred over the Dredge Survey. There are 152 owners who want to see the money spent on infrastructure and 164 on paving. Out of 431 owners, only 33 had problems and 30 of those problems were with their boat lift areas which would not be dredged. This means only three boat owners so far have said they had problems navigating the canals and these three have boar with over 4 foot drafts. He said they were still waiting for more responses to arrive and this weekend he will provide a report.
Dir. Gagan described an incident where a 3 year old girl nearly drowned in the outdoor pool. He wanted to see if the Board would entertain a new rule where if you are under a certain height you will be required to wear a Coast Guard approved life jacket. He brought up his dissatisfaction with Security’s response time to this incident. Discussions took place and went on at length, ending with this will be on the agenda next week.
Comments from the Audience
Lot 145 had problems with maintenance cutting the grass too low and butchering the grass instead of trimming it correctly. He said the Village Grill, Golf Course, and Rental Office losses are due to mismanagement. He brought up that Port Mansfield bought their own dredger and we might consider doing the same.
Lot 744 said if the Board could give a breakdown of salaries and all other expenses, owners may better understand the true costs of the golf course.
VP Pelletier said the Rental Office is a required by our Declaration of Covenants. Lot S said the Rental Office made a profit during its first years, but owners have since been allowed to rent their property without going through the Rental Office. Dir. Gagan said he at times does not rent his propertys through the Rental Office because his yearly renter couldn’t afford it. Lot 145 said once again that it’s a management problem.
Lot 329 said that this heavy equipment crossing our swing bridge should have more oversight. He was disturbed when the tractor towing two pieces of equipment (see photo below the polls) got hung up. He was told to go to the Bridge Board Meeting on Monday.
Coffee ended
Regular Board Meeting was called into session.
Pertaining to the Arroyo Cablevision lawsuit, the Board voted on their executive session mediation decision from the previous week. No information other than that was disclosed. The votes were Directors Gagan,Pelletier, Guerra, Martin “yes” and Dir. White “no”. Motion passed.
Adjourned
Workshop
Dir. White wanted a Security Committee formed plus clarification on pool policies. Pres. Halbach said there was no need for a Security Committee because its managements job to oversee but will have on the agenda the pool policies.
Dir. Guerra wants to bring up the use of Skye, which is the internet conferencing that Dir. Bergsma has been using. He wants to talk about the need of Directors being physically at Board Meetings.
Pres. Halbach said he will discuss the results of the questionnaire.
VP Pelletier wants on the agenda the $50 fee policy for the Owner’s Lounge. He asked about road repair bids and Armando said nothing new yet. He also wishes to discuss second Regular Board Meetings when necessary, to keep from rushing a vote on important issues.
Dir. Gagan said he wanted this life vest issue on the agenda.
Armando asked if the Park can have directional signs for new people pointing towards where the amentias are.
Lot ? was confused on the rental form and asked for clarification.
Lot 744 asked the Board why the Rental Office won’t block off the time periods when owners want to use their own home unexpectedly and no renters are scheduled. The GM said that so many double bookings resulted when owners failed to notify the office of their unexpected arrival that we instituted that policy. If you sign it up in the rental pool for 3 months, it’s available to rent for 3 months, no exceptions. Owner from lot 744 thought this may be another reason why many owners don’t go through the Rental Office and continued to express other ideas when Pat Burke interrupted and gave a lengthy speech as to why do we have rules if you want to change them. Burke was asked to give her name and lot number and she said I’ll give it later. More owners said for her to do like everyone else does and give her lot number. She reluctantly gave her lot number.
VP Pelletier made a comment on the palm tree issue brought up by Lot 145 earlier and basically said we will not go on personal property to cut owner’s palms but instead possibly fine owners who display slipshod care.
Adjourned
Pertaining to the Arroyo Cablevision lawsuit, the Board voted on their executive session mediation decision from the previous week. No information other than that was disclosed. The votes were Directors Gagan,Pelletier, Guerra, Martin “yes” and Dir. White “no”. Motion passed.
Adjourned
Workshop
Dir. White wanted a Security Committee formed plus clarification on pool policies. Pres. Halbach said there was no need for a Security Committee because its managements job to oversee but will have on the agenda the pool policies.
Dir. Guerra wants to bring up the use of Skye, which is the internet conferencing that Dir. Bergsma has been using. He wants to talk about the need of Directors being physically at Board Meetings.
Pres. Halbach said he will discuss the results of the questionnaire.
VP Pelletier wants on the agenda the $50 fee policy for the Owner’s Lounge. He asked about road repair bids and Armando said nothing new yet. He also wishes to discuss second Regular Board Meetings when necessary, to keep from rushing a vote on important issues.
Dir. Gagan said he wanted this life vest issue on the agenda.
Armando asked if the Park can have directional signs for new people pointing towards where the amentias are.
Lot ? was confused on the rental form and asked for clarification.
Lot 744 asked the Board why the Rental Office won’t block off the time periods when owners want to use their own home unexpectedly and no renters are scheduled. The GM said that so many double bookings resulted when owners failed to notify the office of their unexpected arrival that we instituted that policy. If you sign it up in the rental pool for 3 months, it’s available to rent for 3 months, no exceptions. Owner from lot 744 thought this may be another reason why many owners don’t go through the Rental Office and continued to express other ideas when Pat Burke interrupted and gave a lengthy speech as to why do we have rules if you want to change them. Burke was asked to give her name and lot number and she said I’ll give it later. More owners said for her to do like everyone else does and give her lot number. She reluctantly gave her lot number.
VP Pelletier made a comment on the palm tree issue brought up by Lot 145 earlier and basically said we will not go on personal property to cut owner’s palms but instead possibly fine owners who display slipshod care.
Adjourned
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