A PLACE TO BE
Friday, August 27, 2010
August 26, 2010 Board Meeting
Pledge of Allegiance
Pledge of Allegiance
Directors Bergsma, Montalvo, and Pres. Halbach were absent.
Owners from the Audience
Lot 288 spoke about the Village’s reasons and history in acquiring our current security company. She said the old security committee found that out of eight security company bids, Securitas fit the Village criteria the best. She asked that certain members of the Board to reconsider the notion in looking at other companies and try to work out the problems with our present one.
Lot 145 gave his background and then spoke at length with the way the grass is being cut and edged incorrectly. He had issues with the Village roads and how they were repaired. After hearing twenty minutes of this, VP Pelletier asked him to wrap it up. he concluded with some thoughts on how to handle the dredging.
Lot 665 had concerns about Aramark workers cutting the common ground palms. He said there is liability issues here not to mention OSHA having a major problem with it. He explained that he would like to do more than just cutting palms around the pool area, is insured, and can do this work cheaper. He asked that the Board consider this.
Lot 288 spoke about the Village’s reasons and history in acquiring our current security company. She said the old security committee found that out of eight security company bids, Securitas fit the Village criteria the best. She asked that certain members of the Board to reconsider the notion in looking at other companies and try to work out the problems with our present one.
Lot 145 gave his background and then spoke at length with the way the grass is being cut and edged incorrectly. He had issues with the Village roads and how they were repaired. After hearing twenty minutes of this, VP Pelletier asked him to wrap it up. he concluded with some thoughts on how to handle the dredging.
Lot 665 had concerns about Aramark workers cutting the common ground palms. He said there is liability issues here not to mention OSHA having a major problem with it. He explained that he would like to do more than just cutting palms around the pool area, is insured, and can do this work cheaper. He asked that the Board consider this.
Presidents Remarks
VP Pelletier, sitting in for Pres. Halbach, said yesterday his email was flooded with owners expressing their thoughts on the dredging issue. He said other Board members experienced the same. He said that someone sent dredging information out via emails to owners and gave them the Board members email addresses. He asked why none of us, the Board members never received one of these emails so we could have a chance to get some answers together to give to these owners? We are owners just like you and are here to represent you.
VP Pelletier, sitting in for Pres. Halbach, said yesterday his email was flooded with owners expressing their thoughts on the dredging issue. He said other Board members experienced the same. He said that someone sent dredging information out via emails to owners and gave them the Board members email addresses. He asked why none of us, the Board members never received one of these emails so we could have a chance to get some answers together to give to these owners? We are owners just like you and are here to represent you.
Manager’s Report
GM said he had 60 work orders; fifty six were completed, 5 building permits, 4 violation letters, and condo fee arrears totaling $36,872. This was $35802 lower than the previous month. Armando gave the updates on several current projects.
GM said he had 60 work orders; fifty six were completed, 5 building permits, 4 violation letters, and condo fee arrears totaling $36,872. This was $35802 lower than the previous month. Armando gave the updates on several current projects.
Tony Mendoila , an employee that does most of the Village plumbing, was honored for his twenty-fifth year of service at LIV.
Director Comments
Dir. Martin thought the court mediation on Wednesday was exciting.
Dir. Guerra said the Marquee was looking good.
Dir. Martin thought the court mediation on Wednesday was exciting.
Dir. Guerra said the Marquee was looking good.
Approval of June’s Minutes
Motion was approved.
Treasurer Report
Treas. Steffensen went through the August Treasurer Report and nothing stood out. In the P&L, the Restaurant is doing $13,986 better than last year, the Golf Course is doing $13,915 better than last year, the news letter is doing $2,023 better than last year, and the laundry is doing $1,352 better than last year. The Rental Dept. was doing $35,206 worse than in 2009. Treas. Steffensen was quick to point out that the large disparity in Rental Revenues was due to the $38,712.23 insurance settlement check and said that less people are renting through the Rental Dept.
Lot 288 asked if the Rental Office through the Village website is any further along. Treas. Steffensen said not at this time because of the changes being done in the office.
Pat Burke asked for the audience to give a big hand to Treas. Steffensen for her work towards the newsletter.
Committee Reports
D&E-Dir. White said she has received all of the entertainment contracts. She thanked the summer people for their support.
Golf -N/A
Pool -Treas. Steffensen said since things have slowed they are going to start on the pool statues.
Hurricane -N/A
Unfinished Business
Treasurer Steffensen made a motion to update policy 3.5, so that boat trailer three day parking passes may be renew one time if the renter is staying a maximum of one week. Motion was approved.
Treas. Steffensen said that Hurricane Alex's final cost to the Village was $2,789.
Dir. White asked VP Pelletier where are we going with this dredging issue. VP Pelletier said the Board had talked originally about doing some type of action in September, but I now recommend that the Board mail each owner a letter or post card, asking for a yes or no answer on dredging instead of the Board asking for a show of hands. He said this way we have documentation to prove that our actions are in line with what the majority want. Dir. Gagan wanted to owners to provide input on trouble areas . VP Pelletier also wanted to make it clear that only the middle of the canals would be dredge and not under the boat lifts. VP Pelletier wanted owners to know that at mean (medium) tide Dir. Gagan’s 24’ boat traveled through all the canals and got mudded up in only three locations. VP Pelletier said that we all know the need to maintain our canals but with this economy, do owners want to do it now? Motion was approved to send letters or post card to owners.
VP Pelletier talked a little about the recent road repairs and wanted to make sure a letter is sent to the patch work contractor, telling him that the Village will not pay him his final one third of the money unless he finishes the work properly.
New Business
Dir. White brought up the parking violations on Lot 70. The decision was that his will be addressed by sending them a letter from the Board.
Lot 714 motion for a variance was turned down.
Dir. Guerra thanked Liz Deitrick for her earlier comments and said he was going to change his mind about looking for new bids. He did want to establish a new Security Committee that would work with management. Motion for a new security committee was approved.
Other
Treas. Steffensen made it clear that the 11pm quiet time in our Park is everywhere except for activities in the Rec. Hall. This became an issue after an owner complained about karaoke noise at the Pavilion. There was some discussion on how quiet does quiet time have to be and ended up being left open for later discussions.
Dir. Guerra said there is still this problem about canopies that has not yet been addressed. This ended up with the Board needing further time to rethink and discuss in the Sept. meeting.
VP Pelletier said the parking lot lines need painted and Armando said he has already bought the paint.
The Securitas Manager said he has made a working document that will be reviewed each month by his staff .
VP Pelletier said there will be a Saturday evening buffet and Sunday omelet breakfast at the Rec. Hall for Labor Day weekend.
VP Pelletier said the Board is going into an executive session for information gathering.
Adjourn
Motion was approved.
Treasurer Report
Treas. Steffensen went through the August Treasurer Report and nothing stood out. In the P&L, the Restaurant is doing $13,986 better than last year, the Golf Course is doing $13,915 better than last year, the news letter is doing $2,023 better than last year, and the laundry is doing $1,352 better than last year. The Rental Dept. was doing $35,206 worse than in 2009. Treas. Steffensen was quick to point out that the large disparity in Rental Revenues was due to the $38,712.23 insurance settlement check and said that less people are renting through the Rental Dept.
Lot 288 asked if the Rental Office through the Village website is any further along. Treas. Steffensen said not at this time because of the changes being done in the office.
Pat Burke asked for the audience to give a big hand to Treas. Steffensen for her work towards the newsletter.
Committee Reports
D&E-Dir. White said she has received all of the entertainment contracts. She thanked the summer people for their support.
Golf -N/A
Pool -Treas. Steffensen said since things have slowed they are going to start on the pool statues.
Hurricane -N/A
Unfinished Business
Treasurer Steffensen made a motion to update policy 3.5, so that boat trailer three day parking passes may be renew one time if the renter is staying a maximum of one week. Motion was approved.
Treas. Steffensen said that Hurricane Alex's final cost to the Village was $2,789.
Dir. White asked VP Pelletier where are we going with this dredging issue. VP Pelletier said the Board had talked originally about doing some type of action in September, but I now recommend that the Board mail each owner a letter or post card, asking for a yes or no answer on dredging instead of the Board asking for a show of hands. He said this way we have documentation to prove that our actions are in line with what the majority want. Dir. Gagan wanted to owners to provide input on trouble areas . VP Pelletier also wanted to make it clear that only the middle of the canals would be dredge and not under the boat lifts. VP Pelletier wanted owners to know that at mean (medium) tide Dir. Gagan’s 24’ boat traveled through all the canals and got mudded up in only three locations. VP Pelletier said that we all know the need to maintain our canals but with this economy, do owners want to do it now? Motion was approved to send letters or post card to owners.
VP Pelletier talked a little about the recent road repairs and wanted to make sure a letter is sent to the patch work contractor, telling him that the Village will not pay him his final one third of the money unless he finishes the work properly.
New Business
Dir. White brought up the parking violations on Lot 70. The decision was that his will be addressed by sending them a letter from the Board.
Lot 714 motion for a variance was turned down.
Dir. Guerra thanked Liz Deitrick for her earlier comments and said he was going to change his mind about looking for new bids. He did want to establish a new Security Committee that would work with management. Motion for a new security committee was approved.
Other
Treas. Steffensen made it clear that the 11pm quiet time in our Park is everywhere except for activities in the Rec. Hall. This became an issue after an owner complained about karaoke noise at the Pavilion. There was some discussion on how quiet does quiet time have to be and ended up being left open for later discussions.
Dir. Guerra said there is still this problem about canopies that has not yet been addressed. This ended up with the Board needing further time to rethink and discuss in the Sept. meeting.
VP Pelletier said the parking lot lines need painted and Armando said he has already bought the paint.
The Securitas Manager said he has made a working document that will be reviewed each month by his staff .
VP Pelletier said there will be a Saturday evening buffet and Sunday omelet breakfast at the Rec. Hall for Labor Day weekend.
VP Pelletier said the Board is going into an executive session for information gathering.
Adjourn
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2 comments:
As an owner, I am personally NOT offended by any other owner or renter putting up a temporary canopy to provide extra shade from our sweltering Texas heat. We must really look at the needs during the Texas summer months which are very different than the Texas winter months.
I think we should be able to put up a shade or canopy any time even in the winter. Our homes are very close together and there are times when we would like a little privacy as well as shade. I see nothing wrong with that.
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